Honolulu, HI

Day to Day responsibilities:

As Administrative Assistant, your primary responsibilities are to perform tasks such as providing administrative and office management support to the site.

Other responsibilities include:

  • Providing general clerical duties including:
  • Maintaining records
  • Managing calendars
  • Answering and directs incoming calls
  • Receiving and verifying documents and correspondence, faxes, photocopies, and ships mailings via UPS, USPS etc.).
  • Updating phone lists
  • Receiving and assisting visitors
  • Performing duties associated with opening and closing the office
  • Scheduling meetings, meeting rooms and conference lines
  • Assisting with logistics and preparation of scheduled meetings, workshops or events
  • Maintaining condition of common spaces. * Assisting in maintaining internal accounting and fiscal records and coordinating balancing and closing of accounts
  • Assisting in reconciling expenditures with fiscal reports and prepares budgets for review as needed
  • Assisting with the gathering of data and preparation of pertinent financial worksheets/reports and other administrative requests
  • Preparing and coordinating the documentation of administrative, fiscal, and programmatic processes and procedures.
  • Providing human resources support, including verifying and reporting timesheets and leave forms, and scheduling new employees for orientation and new hire training.
  • Assisting with requisitions, purchase orders, purchase authorizations, travel requests and completion, federal employee time and attendance.
  • Assisting in establishing, maintaining and organizing subject matter files; maintaining central filing system and key inventory; assisting with logistics for various site projects.

Must Have Skills and Requirements:

Selected individual(s) must have the following minimum qualifications:

  • Associates Degree or higherfrom an accredited community college in Accounting, Business Administration, or related field.
  • Minimum two (2) years demonstrated experience in related work in customer service, fiscal/administrative and/or program coordination may substitute for Associate’s Degree.
  • Three years of demonstrated experience working in office administration, accounting, fiscal management or customer service-related work.
  • Experience working with customers and/or general public in responding to requests for information or other assistance.
  • Knowledge of accounting and office administrative functions.
  • Excellent written, oral and organizational skills.
  • Proficiency in Microsoft Word and Microsoft Excel.
  • Demonstrated ability to function as part of a diverse team, often under tight timelines is required.
  • Must have good written and oral communication skills.
  • Experience in accounting and office administrative functions including managing office filing systems, data entry and inventory control.

All candidates must fill out the Candidate Info Sheet – https://goo.gl/forms/Ln6DtXIWV6WhQHYq1

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